Office & HR Administrator

Are you a passionate administrative professional with a proven track record of driving efficiency and accuracy in office administrative tasks? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?

The Universal Group, recognized as one of Canada's best-managed companies in 2024, has an exciting opportunity for Office & HR Administrator to join our Human Resources team. The Office & HR Administrator will be responsible for providing crucial administrative and reception support to all brands, ensuring organizational efficiency. This role also contributes to tactical HR projects, facilitating their successful execution, while projecting a professional and courteous image to guests and internal customers, enhancing the organization's overall effectiveness.

What you will be responsible for:

Reception:

• Answer incoming calls, direct inquiries, and provide assistance.
• Manage voicemail, emails, and faxes, ensuring timely responses.
• Welcome and assist on-site visitors, ensuring a professional impression.
• Professional presentation of the office environment at all times.

Administrative Support:

• Support senior leadership with incidental administrative tasks including scheduling, correspondence, expense reports, etc.
• Supports the management of limited and competing resources for senior leadership.
• Creating and tracking purchase orders.
• Handle mail, both incoming and outgoing, efficiently. Maintain office supplies inventory and oversee vendor relationships.
• Ensure a clean and organized workspace, including reception areas and meeting rooms.
• Manage Business Licenses, keeping them updated as required.
• Update organization charts.
  

Facilities and Security Management:

• Maintain the FOB Key system and control access permissions.
• Oversee the safety and cleanliness of office spaces and facilities.
  
• Collaborate with vendors to ensure inventory of supplies and PPE.
  

HR Assistance:

• Provide tactical support for HR projects and initiatives.
• Draft Confirmation of Employment Letters.
• Manages the removal of inactive employees from the HRIS system during the offboarding process.
• Assist in organizing and executing HR-related events or meetings.
• Process and update employee information in HRIS (Human Resources Information System).
  
• Oversees the execution of celebrations and the distribution of tokens of appreciation for various employee service milestones.
  
• Manages all legal requests in a timely manner.

What you get from us:

• Extended healthcare benefits available after probation.
• Opportunity to work for a large, growing company with room for promotion.
• An RRSP matching plan.
• 3 weeks of paid vacation.
• Competitive compensation package.

What we need from you:

• High school diploma or equivalent.
• Advanced administrative experience with a high level of skill and professionalism in an administrative role.
• Minimum of 5 years experience in a corporate office environment in similar roles.
• Familiarity with HRIS and other HR-related software.
• Proficient in computer-related programs such as Google Workspace (Gmail, Sheets, Docs)
• Excellent interpersonal skills, including verbal and written communication.
• Ability to work effectively and cohesively within a team, as well as independently.
• Attention to detail with a high level of accuracy.
• Ability to handle sensitive information with discretion.
• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Balances Stakeholders - Anticipating and balancing the needs of multiple stakeholders.

Why Universal Group?

The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being 'Passionate, Authentic, and Driven' in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.

The safety of our team members and the public is what drives us every day.

The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.

For more information about the company, please visit our Indeed Profile!

Our Commitment to Diversity

The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.

Apply today; we can't wait to hear from you. Come grow with us!

APPLY NOW

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