Administrative Coordinator, Development Team

Permanent, Full-Time

Mulgrave is one of Canada's leading independent co-educational pre-K - 12 day schools, serving the North Shore of Vancouver. We are an established IB Continuum World School with a reputation for excellence and innovation. We are now seeking a Administrative Coordinator for our Development Team to start as soon as possible.

The primary role of the Development Team's Administrative Coordinator is to provide administrative support to the admissions, advancement, alumni, and marketing/communications functions. This detail-oriented position is well-suited for someone who enjoys a fast-paced, energetic environment. The nature of the department as a 'front-facing' team requires the successful candidate to be a service-oriented, people-person.

Duties and Responsibilities:

To provide day-to-day clerical and administrative support with tasks including:

• Creating and maintaining accurate, complete, and confidential records of applicant data including both paper and electronic files
• Maintaining master enrolment data and related tasks for incoming and departing families
• Triaging questions and admissions inquiries by email, telephone, and in person
• Supporting logistics (RSVPs, nametags, giveaways, etc) and onsite needs (greeting, registration, etc) for department events such as admissions assessment days, open houses, new family onboarding, alumni celebrations, and donor stewardship
• Assisting with alumni research
• Creating and managing mail merges for print and digital communication
• Troubleshooting systems issues and technical challenges for prospective parents and during key activities such as re-enrolment
• Creating and updating presentation content for internal and external audiences
• Working with data for visual presentations
• Basic website updates
• Liaising with vendors for procurement of items such as giveaways, alumni packages, etc.
• Processing of budget entries, invoices, and expense reports along with periodic reconciliation of accounting records

Qualifications:

• 3-5 years work experience in office and administrative support
• Strong working knowledge of databases and proficiency in a Google environment
• Aptitude for learning software programmes (training provided specific to Mulgrave's databases)
• High level of customer service
• Strong organizational, administrative, and interpersonal skills
• Ability to prioritise assignments, meet deadlines, multi-task and pay meticulous attention to detail
• Ability to work both independently and cooperatively as part of a team
• Ability to manage and maintain highly confidential information
• Excellent English verbal and written communication skills; additional language an asset
• Growth mindset (willingness to learn) and flexibility to jump in as needed
• Flexibility to work some evenings /weekends as required and participate in school functions, events, and meetings

• Endorse the school's mission and vision statement and consistently live the school's values
  

Compensation

The base annual salary for this position is competitive and falls within the range of $50,000.00 - $60,000.00. The final salary offer will be determined based on the candidate's qualifications, and relevant experience in accordance with BC labour laws and company policies.

We offer a comprehensive benefits package that is very competitive, as well as opportunities for professional growth. Our benefits include:

• Personal day & Volunteer day
• Sick days
• 8% RRSP contribution (non-matching)
• Extended health and dental coverage
• Short and long term disability insurance
• Professional and career development/training opportunities
• Employee assistance program
• Plenty of opportunities to get to know your colleagues during our various social events throughout the year
• Fitness / weight room & trainer
• Chair massages

Please see our website for further information about our school and a detailed job description at www.mulgrave.com.

Resumes should be submitted through https://mulgrave.bamboohr.com/jobs/ by February 28, 2025. There is no public transportation to the School. Applicants must provide their own transportation.

We appreciate the interest of all applicants. Only those who are selected for an interview will be contacted.

Mulgrave's Commitment to Diversity, Equity & Inclusion

In order to provide the best possible learning environment for our highly diverse, multicultural student population, Mulgrave actively seeks to recruit teachers from groups that have been traditionally underrepresented in independent and international school faculties. BIPoC and 2SLGBTQ+ educators and those with disabilities are warmly encouraged to apply, and invited to reach out for more information about our commitment to diversity, equity, inclusion, and justice.