Administrative Assistant

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development.

Competition # 013-25-71165

Posting End Date: January 22, 2025

City: Winnipeg

Work Location: MacCharles

Department: Environment

Union: Non-Union

Hiring Status: Permanent

Anticipated Start Date: ASAP

FTE: 1.0

Anticipated Shift: days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Hourly Salary: $25.201, $26.091, $26.859, $27.744, $28.573, $29.638, $30.586

Job Summary:

The Administrative Assistant has knowledge and understanding of general Department of Environment, services and will support staff, coordinate the systems within the Department, and be responsible for administrative functions. The successful candidate will also provide administrative support to Human Resources.

The incumbent will be able to organize and administer workflow with the development of administrative systems that enhance efficiencies, and functions well under pressure.

The successful candidate will provide support and coordination in areas including, but not limited to, department administration, delivery of minor projects, coordination of invoicing and purchase orders, administration of contacts with partner infrastructure stakeholders, other related duties as assigned.

Must be able to ensure confidentiality at all times and understand the need for privacy of documents and employee matters.

This position reports to the Director of Infrastructure for Department of Environment responsibilities.

Qualifications:

Required:

Level of Formal Education & Experience

• Three to five years in proven project focused environment.
• Successful completion of a post-secondary program in Administration. An acceptable equivalent combination of education and experience may be considered.
• An advanced computer skill in Microsoft Office Suite is essential. Experience using database software required.
• Must have excellent communication, organizational, interpersonal, leadership, and coordination skills and be capable of carrying out the duties of this position with diplomacy and tact.
• Must be able to communicate with Physicians, Executive members, CCMB staff at all levels in the organization.
• Must be able to coordinate workflow and develop administrative systems that enhance efficiencies of effectiveness and be able to function well under pressure.
• Flexibility to adapt to changing conditions and the various details of the job.
• Must be self-starter and be able to handle the confidential aspects of this position with discretion and professionalism.
• The ability to exercise sound judgment is required.
• Ability to assume a variety of assignments.
• Positive attitude, and ability to seek alternative ways of solving problems in order to mitigate constraints and overcome obstacles
• Demonstrated problem-solving skills
• Satisfactory employment record
• Must be legally able to work in Canada

Preferred:

• College or undergraduate education in business administration
• Experience in complex healthcare/academic environment
• Skills in project management
• Ability to speak French

Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number.

This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

We thank all that apply and advise that only those applicants selected for further consideration will be contacted.