Program Admin Officer 3 (Hiring Pool)

About Us

The Department of Education and Early Childhood Development is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province.

About Our Opportunity

We are creating a hiring pool to fill upcoming Permanent, Term, and Temporary Program Admin Officer 3 vacancies in the Department of Education and Early Childhood Development. The Program Admin Officer 3 role may focus on managing programs, facilitating learning and innovation, and ensuring policy compliance. Successful candidates will support the continuous improvement of department services and work collaboratively to meet overall department objectives.

Primary Accountabilities

Some positions filled through this hiring pool could include Child Care Subsidy Administration Officer, Quality and Professional Learning Consultant, and Classification Administration Officer. The accountabilities of these vacancies are described below.

Child Care Subsidy Administration Officer

-Program Development & Policy Implementation: Oversees the administration, data management, and reporting for the Child Care Subsidy Program, contributing to the design, implementation, and evaluation of policies and processes that align with departmental objectives and regulatory standards.
-Data Analysis & Reporting: Responsible for collecting, analyzing, and interpreting program data to ensure accuracy, support timely reporting, and inform decision-making for program improvements.
-Client & Partner Engagement: Acts as a liaison with childcare centers and other stakeholders, facilitating on-boarding and addressing inquiries to optimize service delivery and program integrity.
-Professional Learning & Development: Supports training and guidance for childcare centers on policy updates and best practices, helping maintain program standards and compliance.

Quality and Professional Learning Consultant

-Program Development & Policy Implementation: Designs, develops, and evaluates professional learning projects and quality standards, ensuring alignment with strategic goals in the early learning and childcare sector.
-Data Analysis & Reporting: Collects, tracks, and analyzes data to assess the impact of training programs and make data-driven recommendations for improvements.
-Client & Partner Engagement: Engages with training partners, service providers, and internal stakeholders to address sector needs and enhance program outcomes through effective partnerships.
-Professional Learning & Development: Leads the development and delivery of training programs, supporting sector innovation and best practices in early learning and childcare.

Classification Administration Officer

-Program Development & Policy Implementation: Administers the classification program for Early Childhood Educators, developing and refining policies, forms, and processes to ensure consistency with industry standards.
-Data Analysis & Reporting: Collects and evaluates data on classification outcomes, providing insights for reliable reporting and program efficiency.
-Policy Review & Classification: Conducts detailed analysis of job classifications and organizational structures, making recommendations for improvements that support departmental goals.
-Client & Partner Engagement: Collaborates with early childhood centers and stakeholders to address classification inquiries and support program compliance.

Qualifications and Experience

To be successful in this role, you have a bachelor's degree in a related field (e.g. Human Resources, Early Childhood Education, Finance, etc.) and a minimum of 5 years relevant experience. An equivalent combination of education and/or experience may be considered. The successful candidate should have proven experience in one or more of the following areas: program management and administration, policy development, financial analysis, grant administration, professional training design, or classification review. Other qualifications include:

• Strong communication skills (verbal or written), with the ability to effectively engage stakeholders and present complex information clearly.
• Have proficiency in office software (e.g. Microsoft Office Suite & Excel spreadsheets).
• Demonstrated organizational skills with the ability to manage competing priorities.

Assets considered for a Program Admin Officer 3 role include:

• Working knowledge of programs and services offered by various branches within the Department of Education and Early Childhood Development.
• Prior experience working with current legislation, regulations, and policies with knowledge of government operations, programming, and educational frameworks.
• Certification in Adult Learning, a CPA designation, or equivalent certifications are considered assets for different Program Admin Officer 3 opportunities.
• Bilingualism (English and French)

Applicants will be aligned to PAO3 opportunities based on their qualifications and experience during the screening and selection stage. We encourage all candidates who meet the minimum qualifications to apply, and to clearly identify in their cover letter or resume how their skills and experience align with the positions described above (Childcare Subsidy Administration Officer, Quality and Professional Learning Consultant, Classification Administration officer).

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

The Program Admin Officer 3 roles have office-based work with opportunities for flexible schedules and career development. Work will be done in a comfortable office setting, and some roles require occasional province wide travel for site visits, stakeholder consultations, or training delivery. A valid driver's license is preferred.

Additional Information

This Hiring Pool will be used to fill any upcoming Permanent, Term and Temporary Program Admin Officer 3 vacancies in the Department of Education & Early Childhood Development.

The vacancies include:

• Child Care Subsidy Administration Officer (location is flexible, various locations across the province)
• Quality & Professional Learning Specialist (Halifax)
• Classification Administration Officer (Halifax)

As mentioned, in your application, please describe how your skills and experience align with the positions described above.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.