Quality Improvement & Safety Assistant
Req ID: 198832
Location: Central Zone, Halifax Infirmary Robie Street Entrance - QEII
Department: QISR Quality, Patient Safety CZ
Type of Employment: Temporary Hourly FT long-assignment (100%) x 1
Admin Professionals Position
Posting Closing Date: 11-Mar-25
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
The Quality Improvement & Safety Assistant is responsible for all administrative support functions and activities in support of the Central Zone QIS Director. The QI & Safety Assistant coordinates ongoing user access management, training sessions and support associated with the NS Health Safety Improvement and Management System (SIMS), as well as support for the QI&S team and portfolio as required/assigned.
In close collaboration with the Central Zone QIS Director and team, the assistant is responsible to:
- Coordinates and attends zone/provincial education and training sessions.
- Schedules and tracks meetings, creates materials and communication for participants for a variety of meetings and events (both in person and virtual).
- Prepares documentation, creates and summarizes surveys and polls, prepares and circulates agendas and minutes, records and tracks actions / decisions, organizes meeting logistics using technologies such as SharePoint, Teams, Skype, Zoom for Healthcare, Smart sheet and other new and emerging platforms.
- Maintains user access forms and documentation, updates user profiles, assigns roles and scopes, views, and alerts/schedules.
- Maintains the Central Zone location hierarchy which maps SIMS locations to the appropriate managers for scopes.
- Maintains and updates local users' access and permissions, e.g., role, scope, location, hierarchy adjustments. Maintains alerts and tasks.
This position utilizes a hybrid workplace model that combines working from home with working onsite. Candidates can live and work from anywhere in the Central Zone, with travel required only as necessary.
About You
We would love to hear from you if you have the following:
- Grade XII and a One year post-secondary program in IT, Business/Database Administration
- Two years' related experience in database management
- Knowledge of database applications and day-to-day user management and configuration maintenance
- Ability to create user documentation such as teaching handouts and training manuals
- Assist in the development of policies and procedures as related to the database
- Ability to Maintain tracking system and workflow process to ensure up to date and accurate information
- Excellent interpersonal skills as a team member and the ability to work independently
- Excellent written and verbal communication skills
- Excellent organizational, time management and problem solving/troubleshooting skills
- Demonstrated knowledge working with databases is required
- Proficiency with Computer Software: Word, Excel, Access, PowerPoint, Intranet/Internet and Outlook
- Competencies in other languages and asset; French preferred
Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Full-time assignment, 75 hrs bi-weekly, 12 month duration
- Assignment length subject to change
Compensation and Benefits
$23.66 - $26.77 Hourly (Pay is currently under review)
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units, or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.