Scheduling Coordinator - Staffing Office
Req ID: 193933
Location: Various Sites Throughout Nova Scotia
Department: Scheduling Services
Type of Employment: Permanent, Assignments, and Casual Relief Opportunities Available
Union: Health Administrative Professionals Bargaining Unit
Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.
Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.
About the Opportunity
Reporting to the Zone Scheduling Manager and working in collaboration with the Assistant Manager and Scheduling Operations Advisor for the zone or program scheduling offices, this position is responsible for two main streams of work related to; scheduling and time entry. For scheduling; Coordinators will facilitate schedule builds and management which includes organizing for biannual and last-minute requests, contractual obligations regarding builds and postings, identifying needs, ensuring daily numbers are balanced, and handling changes due to leaves and attrition. For time entry; Coordinators are responsible for corrections and investigations for their portfolio and working with the managers to ensure accuracy is a priority.
The Coordinator acts as a liaison for the areas they serve, through regular communication and validating their portfolio is up to date related to; contact lists, reporting, auditing, and processes compliance. This role will be key to supporting all employees, managers and teams within the organization keeping a clear focus on service and the organizations mission, vision and values in all their interactions.
We invite candidates to apply below and answer a few questions about yourself. Once you submit your application, your information will be reviewed, and selected candidates will be contacted by a manager or supervisor to discuss their application further and share their experience and interests with the hiring team. As Scheduling Coordinator positions are created or become available, selected candidates will be contacted for an interview. Your application may be kept on file for up to 6 months.
About You
We would love to hear from you if you have the following:
- Completion of Grade 12 or equivalent
- Completion of an office administration, business program or other equivalent degree/diploma required. Equivalent experience may be considered.
- Minimum of two years of related experience in a healthcare or customer services environment
- Previous experience with staffing and scheduling required
- Experience working with multiple collective agreements
- Ability to type 40-60 WPM
- Knowledge of Microsoft Excel, SharePoint, LMS, Teams, Smart Sheet, Star, Meditech and SAP
- Ability to problem solve
- Ability to provide excellent customer service
- Competencies in other languages an asset, French preferred
A skill test will be included as part of the selection process. Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.
Hours
- Permanent, temporary and casual positions available
- On-site, hybrid and remote work available depending on location
Compensation and Benefits
$28.80 - $31.76 hourly
Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.
Once You've Applied
Thank you for your interest in this position. A Recruiter will reach out to you to explore whether your qualifications and skills match an opportunity.
Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.
If you have any questions or would like more information on our opportunities, programs, and communities, please contact us