Full Time Human Resources Coordinator

Are you highly organized, detail oriented and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in a professional practice that cares for you? You're looking in the right place.

As a Scheduling Coordinator you will be responsible for providing administrative support to the Human Resources department.

By applying your Human Resources experience, you will have the opportunity to play a key role in providing connected, accessible, patient-centered care and be supported by our collaborative team that includes over 8,900 regulated health care and other professionals.

As a valued team member, your mission will be to help our patients be healthier at home, while you benefit from our supports for professional growth, personal wellness and work-life balance.

What will you do?

• Provide a wide variety of administrative duties as required by Human Resources leadership and broader team
• Support initiatives from all areas of broader HR team as required (Scheduling, Recruitment, Organizational Development, Occupational Health & Safety, etc.)
• Support onboarding and offboarding processes as required
• Maintain Docushare files for the HROD department
• Monitor and track receipt of performance reviews and plans; ensures timely reminders are communicated to management regarding due dates of reviews for their direct reports
• Act as the primary customer services representative for the HROD department; responding to phone, e-mail and in-person inquiries in a professional and courteous manner
• Manage office logistics for meetings, including invitations, minute taking, venue set-up, teleconference support, and follow up on action items
• Prepare agendas and packages for meetings as needed
• Manage calendars by scheduling meetings, making adjustments as necessary based on changing needs and priorities
• Prepare and maintains a variety of documents, correspondence, reports, presentations, and related materials as requested
• Collect and compile data and other information for inclusion into special and periodic reports
• Make travel and accommodation arrangements, and prepares relevant claims forms for reimbursement
• Review and proof documents and forms for accuracy and completeness
• Prepare and maintain a variety of documents, correspondence, reports, presentations and related materials
• Receive, review and prioritize incoming email, mail and faxes, screen time-sensitive or confidential correspondence, take action as appropriate; sort and distribute to department
• Establish and maintain appropriate departmental files, both manual and computerized; maintain reference materials for the department
• Identify and discuss non-routine items to determine action required, and relay instructions to appropriate area
• Identify contentious issues which arise, ensuring department leadership is informed
• Receive, open, and distribute mail and other documents; monitor the confidential HROD fax line
• Embody Ontario Health atHome mission, vision and values and apply quadruple aim (enhancing patient experience, enhancing provider/staff experience, improving value and improving populations health) to support continuous quality improvement in daily work
• Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong

What you must have?

• Post-Secondary degree or diploma in Human Resources
• CHRL designation is preferred
• 1-2 years' experience in progressively responsible, related Human Resources or clerical/administrative positions
• Previous administrative experience in an office environment (e.g., knowledge of the formal and informal protocols and methods of supporting senior-level positions)
• We have a mandatory COVID-19 vaccination policy. As a condition of employment, all employees are required to submit proof of COVID-19 vaccination status prior to start date

What would give you the edge?

• Experience with Collective Agreement administration and application
• Proficiency in Microsoft Office and Human Resources Information Systems (Quadrant, iCims)
• Strong customer service orientation
• Understanding of privacy, confidentiality and discretion
• Excellent interpersonal skills, including verbal and written correspondence
• Attention to detail and ability to ensure accuracy in creating and amending spreadsheets, contracts and other sensitive documents
• Strong prioritization, organizational and time management skills to handle multiple tasks and competing priorities; flexibility
• Self-motivated and initiates follow-up, as required
• Advanced knowledge of Microsoft Office Suite including Outlook, Word, Excel and PowerPoint, and advanced keyboarding skills; knowledge of Quadrant and Sharepoint considered an asset; ability to learn additional software programs, as needed
• Experience coordinating and moderating meetings through use of Microsoft Teams
• Ability to perform research using the internet
• Excellent problem solving and decision making skills
• Good mathematical skills for working with numbers in preparation of travel expense claims, processing of invoices and cheque requisitions, and preparation of spreadsheets
• Demonstrated analytical abilities and judgment
• Ability to work independently, as well as in a team setting

What do we offer?

We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer: ​

• Attractive comprehensive compensation packages and benefits
• ​Non Union Wage Grid: $57,919.15 - $69,159.48 per annum
• Valuable development opportunities​
• Membership in a world class defined benefit pension plan
• Hours of Work: Monday- Friday 8:30am - 4:30pm

Who are we?

We are Ontario Health atHome, ready to serve every person in Ontario. We partner with patients and caregivers, primary care providers, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centered care.

Equity, Inclusion, Diversity and Anti-Racism Commitment

Ontario Health atHome is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.