Administrative Assistant, Occupational Health And Safety Services

POSITION TYPE : Permanent, Part-time, Day, 60 hours / pay period, 0.8 FTE
SALARY SCALE : $31.178 to $36.143 per hour
CLOSING DATE : 2025 - 03 - 12*

Why should I join Bruyère Health?

At Bruyère Health, we're much more than a health organization; we're a true community built on respect, compassion, accountability, collaboration, and learning. If you're passionate about making a difference and are ready to be part of something bigger than yourself, join us. Come and work at Bruyère Health, where compassion and innovation meet to make each life better.

What is in it for me?

• Generous percentages in lieu of benefits and annual leave
• Defined benefit pension plan (when applicable)
• Wellness program and on-site gyms
• Employee perks program
• Mental health support through our Employee and Family Assistance Program
• Professional development and learning opportunities

What would my role be?

Reporting to the Director, Workplace Safety Services, you will act as a resource person and coordinate and assume responsibility for a variety of functions to ensure the smooth functioning of the department. You will also provide administrative support to the Director, Workplace Safety and the Occupational Health and Safety Services team.

How do I qualify?

Required:

• Two (2) year Community College Diploma in Medical Office Administration or other relevant field or equivalent combination of experience, education and training.
• Minimum of three (3) years of relevant experience
• Experience as an administrative assistant.
• Fluent in French and English (Candidates who do not meet this language requirement are eligible to apply for this position and may be considered if there are no other suitable applicants who meet this requirement).

Preferred:

• Previous experience in Occupational Health Safety Services.

What skills should I possess to succeed in the role?

• Knowledge of basic accounting principles.
• Advanced knowledge of various software programs such as Parklane, Microsoft Office Suite, Clarity.
• Excellent communication and interpersonal skills.
• Excellent decision-making abilities.
• Able to exercise appropriate and independent judgment.
• Demonstrated ability to work effectively with minimal supervision, individually and within a team.
• Demonstrated client-centered and service-oriented approach.
• Strong organizational skills and strong attention to detail
• Able to analyze and resolve administrative or procedural problems.
• High level of initiative, flexibility and ability to multi-task in order to effectively prioritize, manage and meet multiple priorities and deadlines in a fast-paced environment.
• Able to utilize discretionary initiative and judgment in handling sensitive and confidential details.
• Knowledge of how to operate audiovisual equipment such as teleconference system (Polycom), microphone, LCD projector, computer, printer, fax, photocopier, shredder, label printer, etc.
• Able to adapt to change.
• Basic knowledge of medical terminology.

About Bruyère Health

Bruyère Health is Eastern Ontario's leading health organization specializing in aging, rehabilitation, and care for those with multiple complex medical conditions. We bring together compassionate, person-centered care with world-class research to maximize quality of life for those we care for and their loved ones.

Bruyère Health has a proven history of addressing gaps in our health system with compassion, innovation, and courage. Today, as an academic health sciences center, we are training the next generation of health professionals to see—and take action on creating—a better health system for all.

Additional Information

*Please note that applications received after the closing date will not be considered.

All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada's official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected.

Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting.

Bruyère Health promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère Health is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère Health employees are required to provide proof of full vaccination as per our Enhanced COVID-19 Immunization policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

The next step is yours, apply now!