Financial Administrator - Closing Date December 31, 2024 at 4:00pm
Please note: This job posting will close on December 31, 2024 and this posting is for an existing vacancy.
Previous candidates are encouraged to apply again.
Objective:
The Finance Administrator is responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial operations. This position involves processing and monitoring payments and expenditures and ensuring that all financial transactions are accurately recorded and reported.
Key Deliverables:
● Ensures the accuracy of the records and data complaint to the OFIFC’s standards and law requirements
Key Responsibilities:
Accounting & Bookkeeping (50%):
● Enters and maintains accounts’ invoices and data with the collaboration and supervision of Finance Specialist
● Process daily, weekly and monthly transactions including invoice reconciliations
● Secure payments on past due accounts, compile collections tracking log and follow up with clients
● review, process and reconcile expense claim reimbursements and gather missing information to ensure compliance with GAAP and OFIFC Policy and Procedures and Finance Processes
● Maintain credit card purchase tracker, reconcile credit card statements
● Circulate cheques and direct deposit payment files for review and signature by designated OFIFC signing authorities
● Investigate and resolve invoice and payment variances
Administrative Support (30%):
● Draft, prepare and distribute correspondence, reports, presentations and documents for Finance team review. Distribute internally/externally
● Assist with ad hoc projects research, gather information and compile a written summary.
● Create and organize finance office forms, templates, power point presentations, edit training recordings
● Prepare and maintain Agreement program summary
● Assist with the development and maintenance of the finance process manual
● Update, organize and distribute Friendship Centre annual package
● Assisting in Finance department’s special projects
Audit Support (20%):
● Provide Audit support by preparing audit process documents and general reports, uploading files to the audit portal
● Provide support with ad hoc projects, such as locating files, research information and data and review reports for accuracy
● Draft/Update processes and track documents for improved efficiencies
● Report and prepare reminders of processes to Management/Office Coordinator
● Liaison between OFIFC and Insurance Broker regarding OFIFC Insurance policy and billings
Education/Work Experience:
● Diploma relevant to Accounting, Finance, or Business
● Over 1, up to and including 3 years experience in a related field preferably within an Indigenous organization
Behavioural Competencies:
● Attention to detail and accuracy
● Organisational skills
● Confidentiality
● Time management
● Communication skills
Technical Competencies:
● Knowledge of GAAP and accounting functions/practices
● Proficiency in MS Office applications (Excel, Word, Access, etc.)
● Working knowledge of accounting software
● Understanding of data collection principles
● Proficient business communication skills both written and verbal.
What we offer:
Culture-based organization
Hiring Range: $58,000 - $61,480
Registered Pension Plan - Employer Matching
Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid)
Hybrid working model (2 days in office)
The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply. Preference will be given to qualified Turtle Island Indigenous people or members of First Nations, Inuit and Métis including treaty, status or registered Indigenous people, as well as those non-status and non-registered who self-declare as such.
Accommodation:
The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
Pre-screen Interviews are scheduled to take place January 20 - 24, 2025.
Formal interviews are scheduled to take place January 27 - 31 , 2025.