Physician Scientist Training Program Coordinator

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top, fully accredited medical school in Canada, and among the best in the world.

The Integrated Physician Scientist Training Program (IPSTP) is responsible for the various programs aimed at educatingphysician scientists across the continuum of Undergraduate (MD Program) and Postgraduate Medical Education (PGME) in the Temerty Faculty of Medicine, University of Toronto. The education of clinicians to become self-sustaining, leading clinician scientists is central to the identity of the University of Toronto as an international leader in health research.

As the PSTP Coordinator, you will coordinate and support a wide range of initiatives of IPSTP. You will be responsible for program outreach,coordination, organizing events and workshops, preparing reports and data management. Your demonstrated ability to foster and maintain networks across and outside of the University will be critical in engaging our community to foster an inclusive and welcoming learning environment.

Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting asappropriate
• Collecting analyzing, scoring and ranking incoming applications for review
• Coordinating tasks for projects and other strategic initiatives with internal and external stakeholders; Analyzing service delivery and/or internal processes and recommending improvements.
• Keeping well-informed on funding opportunities and resources, applicationpolicies/procedures and key deadlines
• Delivering presentations and producing promotional and outreach materials to increase the visibility of research programs and initiatives
• Coordinating events and workshops, including conducting post event evaluation and analysis
• Collecting data and generating reports; Coordinating accreditation and program audit processes.
• Planning and estimating financial resources required for programs and/or projects.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three (3) years' of relevant academic program coordination experience.
• Proven experience developing and maintaining collaborative and effective working relationships with internal and external stakeholders in support of project or program goals.
• Experience with data collection and reporting
• Demonstrated knowledge of funding programs for graduate students.
• Demonstrated knowledge of program review and accreditation processes.
• Experience promoting programming and delivering presentations and workshops to diverse audiences
• Demonstrated experience coordinating and executing recruitment events including conducting post-event evaluation and analysis
• Experience producing promotional and outreach materials
• Strong experience with planning and estimating financial resources for programs and/or projects.
• Superior organizational and time management skills with an ability to prioritize, multi-task and meet deadlines.
• Strong public speaking and interpersonal skills
• Exceptional interpersonal and communication skills, both oral and written.
• Excellent project coordination skills, with an ability to foster collaborative relationships with a wide range of stakeholders
• Ability to work independently as well as a collaborative team player
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Powerpoint) and virtual and hybrid meeting technology (ie. Zoom, Microsoft Teams)
• Proficiency with content management systems, learner management systems and student information systems
• Strong judgement, attention to detail and a high degree of accuracy
• Ability to apply analytical and innovative problem-solving skills

Assets (Nonessential):

• Experience with Quercus, MedSIS and ROSI
• Proficiency with admissions software (KiraTalent, Slate)
• Experience with WebPac, Drupal

To be successful in this role you will be:

• Communicator
• Meticulous
• Organized
• Possess a positive attitude
• Problem solver
• Resourceful

Closing Date: 02/07/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.