Manager, Corporate Payroll Administration & Compliance

JOB POSTING #: 2025-0028

POSTING PERIOD: Wednesday, February 5, 2025 at 8:30 AM to Friday, February 14, 2025 at 4:30 PM

DEPARTMENT: Finance

UNION: Non-Union

JOB CODE: NU0109

GRADE: NU12

POSITION STATUS: Regular Full-Time

# OF POSITIONS: 1

RATE OF PAY: $96,213.563 to $116,948.75 Annually

SHIFT WORK REQ'D: No

DUTIES:
Reporting to the Deputy Treasurer of Financial Accounting & Corporate Controls, this position is responsible for the management of the Corporation's overall Payroll functions, covering a number of bargaining units and various payroll groups with strict adherence to defined timelines required for the processing and completion of the payroll; Ensures the ongoing development, adherence and monitoring of a strict control environment as it relates to the processing of corporate payroll; Ensures the accuracy and proper accounting treatment for all aspects of the payroll process; Is responsible for the processing of all Payroll related Revenue Canada remittances, reconciliation and filings as well as assisting with the reconciliation of all payroll related liability accounts; Is involved in the development and ongoing upgrades required to the Peoplesoft Human Resources Management System (HRMS) and Workforce Management System relating to payroll compliance; Works closely with I.T department to solve technical issues relating to the payroll systems; Undertakes various analyses regarding payroll and other related costs such as overpayments; Reviews overpayment trends quarterly; Handles final approvals for all EFT payments for benefits and payroll repayments compliance with corporate policies, collective agreements and all applicable legislation relating to payroll; handles inquires and provides information to internal, external and government stakeholders; Completes and files various government statistical filings on behalf of the Corporation; Ensures the completion and reconciliation of all statutory filings (i.e. T4's, T4A's, OMERS 119, etc.) including multiple year end processes on an annual basis and within the defined reporting deadlines; Is responsible for preparing payroll forecasting for review of CPP, EI, EHT, sick leave gratuity; Is required to work with both internal and external auditors as it relates to payroll; Flexible and able to handle multiple tasks, deadlines, re-prioritizing workload due changes and interruptions; Manages a department of six staff members; Responsible for providing updates and training to staff to ensure they are kept current with all processes, procedures and legislation;Works closely with Human Resources such as but not limited to the Employment Service Centre (including training on changing payroll requirements and input into payroll related procedures), Labour Relation and Disability Management Specialists; Provide feedback from a payroll perspective for projects, workflows, procedures, negotiations and legislation updates. Will perform Occupational Health & Safety duties as outlined in the Corporation's Health and Safety Program. Will perform other related duties as required.

QUALIFICATIONS:

• Must have a Master's degree in Business Administration (preference in accounting) or Ontario Ministry of Education equivalency and a minimum of two (2) years supervisory experience in a medium to large computerized payroll/accounting environment;
• OR Must have a University degree in Business Administration (preference in accounting) or Ontario Ministry of Education equivalency and a minimum of four (4) years supervisory experience in a medium to large computerized payroll/accounting environment;
• OR Must have a post secondary school community College diploma in Business Administration or Ontario Ministry of Education equivalency and a minimum of six (6) years supervisory experience in a medium to large computerized payroll/accounting environment;
• OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post-secondary education in Business Administration, or Ontario Ministry of Education equivalency and a minimum of ten (10) years supervisory experience in a medium to large, computerized payroll/accounting environment;
• Must have a payroll designation through the Canadian Payroll Association or must be able to obtain within three (3) years;
• Must have the ability to travel to off site locations in a timely and expedient manner as required. If method of travel is by vehicle, a current valid and lawful Driver's License is required in accordance with the Highway Traffic Act and must provide a driver's abstract as a condition of employment;
• Available to work overtime during peak periods and on short notice to ensure payroll is met;
• Strong organizational skills;
• A recognized Accounting designation such as CPA/CA, CPA/CGA, CPA/CMA, will be considered an asset;
• Knowledge of OMERS & WSIB will be considered an asset
• Knowledge of PeopleSoft HRMS/Payroll System will be considered an asset;
• Knowledge with Workforce Time & Attendance System will be considered an asset
• Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with work;
• The physical demands analysis associated with this job indicates a sedentary level of work.

NOTE:

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.